Use this page to:
- Download some presentations that show your group a little more about the Lake District Calvert Trust
- See the schedule of the booking process – when to pay, when to return which forms etc
- Double check what forms you need to return to us, and download copies again if necessary
- Find out how to get here, arrival and departure times and parking
We have put together some PowerPoint and PDF information packs for use by group leaders and educational groups who are either thinking of making a booking or have already made a booking to the Calvert Trust. Please feel free to download these and use them to show your group, parents, children or care organisation members. Feel free to amend or add to the presentation using your own information. To play the presentation, click on the ‘Slide Show’ then watch ‘From Beginning’. You need to be logged on to the internet when you display the PowerPoint as there are some embedded YouTube videos contained within.
1. An Overview
Download our PowerPoint presentation and show your group where they will be going, where they will be staying and what they will be doing!
2. In Detail
Download our PDF presentation and show your group in more detail where you will be taking your group and what is involved!
Time of Booking: Provisional Booking Confirmation email sent to group leader
Within 30 days of Provisional Booking: Deposit payment required (£50 per person) + 1 x Booking Form required
12 weeks before course start: Invoice requesting full payment sent to group leader
8 weeks before course start: Full payment required
2-4 weeks before course start date: Pre-visit discussion with Activity Manager/Activity Administrator
2 weeks before course start date (LATEST!): Medical Form and Dietary Requirement sheet required for EVERY person attending (including staff, carers, voluntary workers etc)
Listed here are the forms that you will receive in our booking confirmation email after making a booking; they are listed here to download again if you wish. You will need to return the first three (ie 1 x Booking Form, all Medical Forms and the Disability List) to us.
1. Groups Booking Form
>> Groups Booking Form
Every group booking will need to complete and return 1 x Booking Form. This is required at your earliest convenience following your booking. Our cancellation terms are noted on the reverse of the Booking Form.
2. Medical Form
>> Medical Form
EVERY person attending the Calvert Trust will need to complete, sign and return one of our Medical Forms. This includes a dietary requirements sheet, where you can list allergies, intolerances or any special dietary requests. We require these at least 2 weeks before the start of your visit. If you are sending these by post, make sure you TAKE A COPY and retain for your own reference.
3. Disabilities List
>> Disabilities List
Please complete and return a Disability List at your earliest convenience. It is really important to include the weight for each person on this sheet, as this is used at the stables. Remember to do ‘Save as’ before you fill out and return via email to us.
4. Group Organisers Information Sheet
>> Group Organisers Information Sheet
This explains things a little more about your booking, for instance the terms of your booking, the facilities at the Centre and what to expect when you are here.
5. Visitors Information Sheet
>> Visitors Information Sheet
This explains a little bit more about your stay here – for example what group members will need to bring, such as kit lists and logistics of the visit, such as arrival/departure times and Directions (see below also). The Visitor Information sheet may be useful to give to your group members.
6. Example Risk Assessment for Pool
>> An example of a Risk Assessment which may assist you
The Lake District Calvert Trust does not provide lifeguards for our hydrotherapy pool. Therefore anyone supervising children or vulnerable adults in a professional or otherwise non-domestic capacity must have completed their own risk assessment. We will require supervisors to complete an induction with our staff and to complete a declaration confirming a risk assessment is in place before access to the hydrotherapy pool can be given. For your information a pool side alarm is present and Calvert Trust staff responding to an alarm have received training to the level of the RLSS Emergency Response Swimming Pool qualification.
- Getting to the Centre
The Lake District Calvert Trust is situated at Little Crosthwaite, just 4 miles NW of Keswick on the A591. For SatNav users our postcode is CA12 4QD.
Exit the M6 at junction 40 and take the A66 towards Keswick. Remain on the A66, just past Keswick until you reach a large roundabout. Take the A591 exit (signposted Bothel and Carlisle) and head towards Carlisle and continue along this road for 3 miles. The Calvert Trust Centre is on the right.
- Arrival and Departure Times
You are welcome to arrive at the Centre between 3 – 5 pm, however we cannot guarantee rooms will be ready until 4pm. Evening meal will be ready at 6pm. We ask that you depart the rooms by 10am on your departure day, following breakfast.
- Parking and Coach Transport
Parking is very limited on site. We do have space for 16/18-seater minibuses to park during your stay, however we will not be able to accommodate parking spaces for larger coaches, other than for drop-offs and pick-ups.